Exhibitor Info

Please join us at the 2020 KHIMA & MoHIMA Joint Annual Meeting. Our joint meeting will be held at the Doubletree by Hilton in Overland Park, Kansas on April 22-24, 2020.

You won’t want to miss out on this opportunity to meet with health information management professionals from BOTH Kansas and Missouri.

More room this year for our vendors!!!!

We look forward to seeing you!

Register Early! $825 per booth for all payments received on or before March 13, 2020. $925 for all payments received after March 13, 2020.
Booths are assigned on a first-paid, first-reserved basis (after corporate sponsor selections).
KHIMA/MoHIMA corporate sponsors receive first priority in booth assignment.

WHY EXHIBIT?

Increased dedicated exhibit time for you to interact with the meeting attendees.
Members from Kansas and Missouri are a diverse group of professionals: directors and managers of HIM departments in hospitals, nursing homes, and clinics; database administrators; coders and tumor registrars; transcriptionists; reimbursement analysts; quality and risk managers; consultants; and business office managers.
Projected 400+ professionals, many of whom need your information and can help you expand your business.
The economical and effective set up of a trade show allows you to make many more contacts than personal sales calls.
Our evening party will provide you with an excellent opportunity to network and mingle.

Exhibitor Package

Early registration $825 – on or before 3/13/2020
Late registration $925 – after 3/13/2020

8 x 10 booth Includes:

6′ Draped Table
(2) Chairs
(1) Wastebasket
Electricity – Electricity is included in booth price. However, you must select ‘electricity’ during the registration process in order to ensure we provide you with electricity.

If you need additional items for your booth, click on the Doubletree Exhibitor Request Form.

DoubleTree Exhibitor Request Form

IMPORTANT DATES

Advanced Exhibitor Registration Due: March 13, 2020

The Joint Annual Meeting On-Site Program is distributed to all attendees, speakers, and exhibitors at our Joint Annual Meeting. Advertising for this booklet is on a first come first serve basis and due no later than March 1, 2020.

SCHEDULE OF EVENTS

The agenda is tentative and subject to change.

April 22, 2020

8:00 am – noon – Exhibitor booth set up

3:00 – 3:30 p.m. – Break/Exhibit Time

5:30 – 7:00 p.m. – Welcome/Exhibitor Reception/Awards

April 23, 2020

7:00 – 8:00 a.m. – Continental Breakfast/Exhibitor Time

9:50 – 10:15 a.m. – Break/Exhibitor Time

11:30 – Noon – Break/Exhibitor Time

12:00 – 1:00 p.m. – Lunch (Exhibitor/Attendees)

2:30 – 3:30 p.m. – Break/Exhibitor Time/Exhibit Drawings

Exhibitors may tear down their booth after 3:30 p.m.

Shipping and Electrical Needs

Booth material may be shipped to the hotel at the following address. Shipments should not arrive at the hotel more than 48 hours prior to the event.

Attention: KHIMA/MoHMA Annual Meeting
DoubleTree by Hilton
10100 College Blvd.
Overland Park, KS 66210

DoubleTree Exhibitor Request Form

Advertising and Sponsorship Opportunities

Let the attendees know what booth you are in! Highlight what you have to offer them for HIM products and solutions! If you are unable to attend the Annual Meeting, let our members know you’re still able to meet their needs. Prepayment is required for all advertising. Price is net; we do not pay commission on ads placed. All advertisements MUST be in a jpg format. Do not submit PDF FILES unless we will be using it as a full page. These files cannot be altered or cut and pasted into the publishing software we use.

The Annual Meeting On-Site Program is distributed to all attendees, speakers, and exhibitors at the Annual Meeting. Advertising for this booklet is on a first come first serve basis and due no later than March 1, 2020.

Advertisement Pricing

On-Site Program

Full page – 7 ¾” x 10″ – $400
Half page – 7 ¾” x 4 ¾” horizontal – $285
Half page – 3 ¾” x 10″ vertical – $285
Quarter page – 3 ¾” x 4 ¾” – $180
Business Card size – 3 ¾” x 2″ – $100

Sponsorship Opportunities	Pricing
Meal - Full Sponsorship	$2,500
Meal - Partial Sponsorship	$1,250
Break - Full Sponsorship	$1,000
Break - Partial Sponsorship	$550
KHIMA/MoHIMA Welcome/Exhibitor Reception - Full Sponsorship	$4,000
KHIMA/MoHIMA Welcome/Exhibitor Reception - Partial Sponsorship	$2,000
Keynote Speaker Sponsorship	$1,000
Educational Speaker Sponsorship	$750
Silent Auction or Raffle Item

KHIMA/MoHIMA Corporate Sponsorships
	Bronze $350	Silver $650	Gold $1,250	Platinum $1,550
Booth at 2020 Annual Meeting			Yes	Yes
Annual Meeting On-Site Program Advertisement			Half Page	Full Page
Membership e-Blast Sponsorship (name/logo tagline) (KHIMA/MoHIMA blasts)		2	4	6
Website Banner Ad (KHIMA/MoHIMA site)	3 Months	6 Months	1 Year	1 Year
Full Annual Meeting Registration for 1 participant (excludes pre-meeting sessions)				Yes

Cancellation

View Terms and Conditions

Click here if you need to cancel your registration.

Registration

Click here to register

Online registration will close at 11:45 PM ET April 3, 2020. Onsite registration will not be available.

When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, Discover, MasterCard, or Visa). You will receive two emails once you join – 1) a confirmation email and 2) a registration statement email which serves as your receipt (if you paid by credit card) or invoice (if you plan to pay by check).

If you are paying by check, make your check payable to KnowledgeConnex, include your invoice # that is on your registration statement email, and mail your check to KnowledgeConnex. The mailing address will be on the registration statement email.